E-mail Management and Archiving Solution

"Courts and regulators are expecting companies to provide specific e-mails within 24 to 48 hours ..." — Network World, May 2005

What's your most important business database? You might be surprised...

E-mail has become the new "filing cabinet". People use it to store contact information, documents, files, and scores of other business information. In a recent survey, business users said they consider over 50% of e-mail to be "important" or "critical".* But with today's e-mail volumes, just one user's sent and received mail can easily exceed 10,000 e-mails in just one year!

What are people doing to keep this important information? Overflowing their mailboxes, dragging e-mails down to files on their desktops, printing hardcopies, or just deleting them and hoping they won't need the information later.

Now, there is an e-mail management solution that can manage and retain this important business information for you. By automatically capturing a copy of all inbound and outbound mail and securely storing it, this eliminates the need for large mailbox files and chaotic PST files and makes searching through e-mails fast and easy.

This is a premier e-mail archiving solution designed specifically for small and medium sized businesses! It's easy to install, easy to operate, and, by combining archiving functionality with built-in disk storage, there's nothing else to integrate, nothing else to manage and, best of all, nothing else to buy.

Our e-mail archiving appliance lets you:

Save time and reduce costs, decrease e-mail server load, storage and backup time and the impact on IT. Secure your important information assets with multiple layers of security.
Access information more easily with a searchable database.
Increase productivity, end users no longer have to manage e-mail files.

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Personal web demo or free, no obligation 30-day trial! Click here to schedule...

Product Description: Stand-alone network appliance that combines archive and data compression technology with on-board storage for a comprehensive e-mail archive solution.

Operation: Captures a copy of all inbound, outbound, and internal e-mail utilizing the journaling function of your mail server, indexes the e-mail header and text information, and securely stores the data on the built-in disk storage.

Functionality

Automatic capture and store of all inbound, outbound, and internal e-mail
Simple web-based interface for search, restore, and administrative functions
Regular and wildcard search functions
Full-text search on both e-mail body and attachment text
View, open attachments, and restore e-mails to directly from appliance
Hide and view header information option
MS Active Directory® compatibility for managing user accounts with MS Exchange®
Schedulable full and incremental backup capabilities
Launch capability directly from Outlook
Multiple security levels to allow individual or enterprise access to data

Archive Data

Data compression for efficient disk utilization
E-mails can be viewed but not altered or deleted.
Data integrity encryption enabled for backup and restore to ensure restored data has not been altered
Roll off and restore capabilities to archive old data

Specifications

Operating System: Linux
Compatible e-mail server: MS Exchange® and mail servers with SMTP journaling functionality

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Why Archive E-mails?

"In 2006, enterprises are facing serious challenges across multiple areas of email management. The market is demanding solutions for holistic e-mail data management that go beyond a single feature or function." — Michael Osterman, Osterman Research

Keep important business information: E-mail today contains discussions, agreements, documents, notifications, contact information, and many other kinds of critical business information. By automatically storing e-mail records, businesses can ensure that they are not loosing or misplacing the information they need.

Meet Compliance Requirements: Several government regulations (Sarbannes-Oxley, HIPAA, etc.) require the retention of and access to e-mail records. This appliance makes it easy and automatic to maintain the required records and to search and find specific information.

Improve Productivity: With ever increasing e-mail volumes, employees are scrambling to find ways to deal with the barrage of data. The result is overflowing e-mail boxes, chaotic PST files stored on individual desktops, and often deleted, lost or misplaced data that makes it difficult or impossible to find important information when they need it. By automatically capturing all e-mails, employees no longer have to waste time trying to manage the mailboxes or PST files.

Reduce IT Load: Old mail can overload e-mail servers and increase backup times, causing costs to go up and performance to go down. Locating and restoring old e-mails from backup tapes can be complicated and time consuming for IT staff. Our e-mail management solution eliminates the need to retain large volumes of old e-mails on the mail server or restore backups by making e-mails easily available directly from the appliance disk storage.

CCSI has an experienced technical staff of networking professionals who take pride in making sure your system functions to the maximum. Your satisfaction is our goal. Contact us now to get more information on your specific e-mail management and archiving requirements.